To-Do List – the best productivity tool you can get

Picture the scene. It’s the day of the wedding. As best man, you’ve done everything. Your speech is written and it’s a corker. The stag do was the best night of the groom’s life. You’ve rounded everyone up correctly and guided them into the church.

When it comes to weddings, you’re the productivity king.

Then, you reach into your pocket and… panic! There’s nothing there. No ring. If only you’d put together that to-do list.

In life, stuff needs doing. Whether it be that project your boss is expecting an update on next week, or your best mate’s wedding, there will be a series of interconnected tasks you’ll need to complete in order to ensure the end result is a success.

In a productivity muddle? We can help.

First, let’s look at the tools you can use to manage to-do lists. There’s no right or wrong one – it’s whatever works best for you.

Pen and paper


We live in a digital world, but there is nothing wrong with jotting things down in the traditional way. Grabbing your notebook and pen in order to write down a to-do action can often be a whole lot quicker than accessing a particular app on your smartphone. However…


King of the GTD (Get Things Done) philosophy, is Omnifocus, which is a supercharged to-do list app. Whilst it is perfectly happy offering a simple way to build action lists, Omnifocus can also be turned into a full project management tool, enabling you to juggle those multiple responsibilities conveniently and without detriment to the final goal of each.

So, you’ve got your chosen to-do list toolkit to hand. Time to get to work. Here’s some to-do list ideas which will help you become more productive:

Daily priority list

At the start of every week, put aside half an hour to list everything you want to achieve, day-by-day, for the week ahead. Do a ‘brain dump’ – get everything out of your head. Make this a regular habit and you’ll instantly be more productive.

Contextual lists

You can do a lot worse than borrow from the GTD philosophy, and contextualising tasks plays a big part in David Allen’s mantra. It’s entirely up to you how you do this, but by putting to-dos into contexts, you can tackle multiple actions across a range of projects far quicker. For example, a context might be ‘office’, so that when you’re sat at your desk, you can take one look at your office list and make a start at completing every action related to being in that room. This really does work!

‘Done!’ list

This is the best one. Ticking things off can be satisfying, but keeping a physical record of stuff you’ve completed is a real mental boost to productivity. Move everything you’ve done into a ‘done’ list. The mere act of doing so will make you the productivity king you yearn to be!

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Author: ProductiveBlogger

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